CALEDONIA SCAFFOLDING RESPECTS EMPLOYEE’S PRIVACY.
We are aware that the way information about employees is used and managed can affect their lives
It’s important the information we hold is accurate, up to date and relevant and that it is used only for the reason it was collected.
Our own practices are monitored to ensure that personal and sensitive information is kept secure and confidential.
The Privacy Act 1988 is the key law designed to protect individual rights and prevents misuse of personal information collected and includes strict privacy safeguards on how we as a Company must comply when gathering, processing and disclosing information about employees.
The Privacy Act prevents us from passing employee personal information to others except where:
- It is reasonably likely employees have been aware of the company’s disclosure practices
- Employees consent to it
Caledonia Scaffoldings “Employee Authority to Release Personal and Medical Information Form” ensures we have our employees consent to release private information to third parties for the sole purposes of:
- Client inspection of company records
- Mandatory company disclosure, audit, compliance and records management requirements
- Workers compensation and injury management
- Accident and other insurance claims
Employee personal and medical information is held via secure computer storage facilities and or hard copy files and is only accessible by the Human Resources Department.
Caledonia Scaffolding will take steps to protect personal and medical information from misuse, loss, unauthorised access, modification or disclosure.
Caledonia Scaffolding may be required by law and legislation to maintain records for a significant period of time. However, when it is determined the information is no longer needed, we will remove any details that will identify employees and securely destroy these records.